Entry Information

• 
• 

Details

Hits: 2539

 

 

 

 

 

 

 

ENTRY INFORMATION

Additionally, one entry will be selected as the top global entry within in each of the four possible population categories.

·         Regions and population categories may be combined as deemed appropriate by the Judging Panel.

·         Politically connected islands and territories should choose the region of their most direct affiliation.

·         An ‘Other’ option is provided on the application form to include any City that does not feel it fits logically into any of the seven regions.

 

SCORING SYSTEM

·         A possible total of 100 points may be awarded to each entry based on the individual components listed under Sections 1-6 of the overall entry.

·         Failure to meet all requirements or answer/provide all necessary information may impact judging decisions and result in a deduction of points.

·         If a section or element does not apply to your city, please state this within your entry (and why it does not apply) in order to avoid losing points.

 

SELECTION AND NOTIFICATION

·         Award Recipients will be notified via email by August 21, 2013.  Notification will go to the primary contact listed on the entry application.

·         The 2013 IFEA World Festival & Event City Awards will be presented during the IFEA’s 58th Annual Convention & Expo, September 16-18, 2013, in Pittsburgh, PA, USA. The top applicant from each population category, as judged against all global regions, will be highlighted in a brief video presentation.

·         Applicants may re-apply for the IFEA World Festival & Event City Award each year.

 

MAXIMIZING YOUR AWARD

Being selected as an IFEA World Festival & Event City is only the beginning of the benefits to be gained from this special honor. The IFEA will help each recipient with ideas on how to maximize and leverage your award, with specific examples from previous recipients.

 

·         Each winning recipient of the IFEA World Festival & Event City Award will receive an engraved award suitable for indoor display and an IFEA World Festival & Event City flag to be proudly flown or displayed outdoors or indoors. These will be provided with a personal letter of congratulations to each City.

·         Additional IFEA World Festival & Event City awards, flags and recognition items are available for purchase by award recipients wishing to share their honor with the many partners who helped them to win.

·         Winning recipients will be provided with the rights to use the 2013 IFEA World Festival & Event City Award Winner logo on their websites, press releases and other appropriate City letterhead, brochures, marketing materials, etc.

·         The IFEA will announce all IFEA World Festival & Event City Award recipients in an international press release to the world’s leading media sources, including all local market media contacts provided to the IFEA by selected applicants.

·         IFEA World Festival & Event City Award recipients will be featured in a special on-line tribute section at www.ifea.com in perpetuity and in a special section of ie: the business of international events, the IFEA’s industry-leading magazine.

·         Each winning recipient will receive a one year complimentary IFEA membership.

 

RELEASE & USAGE

·         By submitting your entry to the IFEA World Festival & Event City Award, you automatically grand the IFEA the right to use any materials from your entry for editorial, analytical, promotional or any other purpose without additional permission or compensation. All materials and photos submitted as part of the application will become the property of the IFEA. 

·         Entries submitted are not able to be returned. Copies should be made prior to submitting your entry, as desired. Note: Proprietary or sensitive information will not be shared if identified clearly.

·         Winning applicants agree that the IFEA may use their City name and representative photos in all press releases and program marketing materials, both hard copy and electronic versions.

·         Your entry into the competition is acknowledgement of these terms.

 

ENTRY REQUIREMENTS

Working in partnership with local community leadership, festivals, events, organizations and businesses, please provide a clear overview and understanding of the festival and event environment in your City/Market through your responses to each defined section. The application process in itself is a great opportunity to evaluate internally the areas where your City excels and other areas where you may be able to strengthen your efforts and further support local programs.

 

Cities interested in being considered for the annual IFEA World Festival & Event City Award must submit and include the following information:

1.     A completed entry form providing contact and payment information.

2.     A one (1) paragraph description of your city (to be used for promotional purposes by the IFEA).

3.     An email list of your local media contacts in Excel format for IFEA to use to announce the selected recipients

4.     An representative photograph representing your City or Events. (A least 300 dpi in size).

5.     A three (3) minute video presentation representing your City. (Refer to Important Details section below for video format.)

6.     A one (1) page introductory letter stating why your City should be selected to receive the IFEA World Festival & Event City Award. 

7.     Your overall completed IFEA World Festival & Event City Award Entry providing responses and supporting information for the following sections.  Refer to pages 6-9 for detailed descriptions required for each section.  This part of your entry must be submitted as one (1) singular entry piece/document/PowerPoints/Pdf, etc.:

o    Section 1:  Community Overview

o    Section 2:  Community Festivals & Events

o    Section 3:  City/Government Support of Festivals & Events

o    Section 4:  Non-Governmental Community Support of Festivals & Events

o    Section 5:  Leveraging ‘Community Capital’ Created by Festivals & Events

o    Section 6:  Extra Credit

 

To view examples of past IFEA World Festival & Event City Award recipients, go to: www.ifea.com / Industry Awards / World Festival & Event City Award / Recipients.

 

IMPORTANT DETAILS

• Please submit your main entry (as listed in components 6 & 7 under Entry Requirements above), as one (1) singular entry piece/document/PowerPoint/Pdf, etc. Components 1-5 listed under Entry Requirements above may be submitted as separate pieces from the main entry, but must be submitted at the same time.

• All entry information should be provided in English and typed using 12-point Arial font.
• Please submit your overall entry on a CD, DVD disc, or USB flash drive (if mailing) to the IFEA World Headquarters, via email in a Word, PowerPoint, PDF document, tif, jpg or other standard formats (if submitted electronically).
• All video support inclusions should be encoded for Region 1 or Region 0 DVD capabilities. If you do not have electronic capabilities, please contact the IFEA to arrange for other alternatives.
• Entries over one Meg must be provided as a link to a fixed site with no expiration timeframe.

TIPS & POINTERS

• Not all components under a specific section will pertain to everyone. Don’t worry; there are no ‘right’ or ‘wrong’ answers and our international judging panel will base their decisions on overall impressions after reviewing all of the submitted information. We are all learning from each other, with the goal of strengthening the partnerships, benefits and returns to our respective communities from the festivals and events that are such an important part of the community fabric and we hope to find additional new ideas being implemented from within all of the award entries that we can share in the future.
• Responses to the requested information may require a straight-forward numerical answer, or a more descriptive definition. While we have placed no limits on length, we encourage you to provide the most succinct answers possible that clearly make your point.

• Support materials, photos, videos, brochures, copies, etc. should be inserted following the responses to each section.
• As needed, we may communicate with the primary contact on the application to clarify any questions that may arise.

 

SEND ENTRIES TO

Please submit completed entries, application forms and payment to: 

·        E-mailed: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Entry forms and payment may also be mailed to:

 

IFEA World Festival & Event City Award

2603 Eastover Terrace, Boise, Idaho, 83706 USA

 

To confirm receipt of entry, contact: Nia Hovde at This email address is being protected from spambots. You need JavaScript enabled to view it. or +1-208-433-0950 ext: 3.

 

QUESTIONS

• Steve Schmader at This email address is being protected from spambots. You need JavaScript enabled to view it.
• Nia Hovde at This email address is being protected from spambots. You need JavaScript enabled to view it.
• Phone: +1-208-433-0950

 

2013 IFEA World Festival & Event City Brochure  

Download the IFEA World Festival & Event City Award Entry Brochure Here.